Guest Post Guidelines
Please note we accepting new posts only from our present list of Contributors.
If you wish to be a added to our waiting list for 2014, please submit your name and a sample work by clicking here.
Thank you for your interest in writing a guest post (or posts) for The HRIS World!
There are literally hundreds of blogs discussing the Cloud, ERP, HRIS, Project Management, Recruiting, Payroll, Human Resources, and Career Management – we discuss all eight and are excited that you have chosen to publish with us!
To keep our articles interesting, to minimize the time our viewers will be on our blog as well as to provide a professional presentation of your article, we have several guidelines in how your article is published.
These guidelines follow several research suggestions from very successful SEO and professional blogging companies through out the word so we are very faithful to them.
They aren’t complicated but to someone just starting it may appear daunting to some — just take one step at a time. What is a guideline here will be found elsewhere in any professional blog.
With that, let’s get started…
Where is Our Audience?
Without our audience, we can’t attract new writers and regular contributors.
So we need you both.
But — what good is a blog if we are not meeting the needs of our audience?
And if we do not know who are audience is?
So we did some research…
Who is Our Audience?
So, our next question: WHO is reading us and is this consistent with everywhere we are read?
This proved to be a bit more of a challenge to accomplish and without going the route of contacting many of our readers on a one-on-one basis, we needed something that would help us but not kill us in the process.
And as we focus on what is happening now and what is coming at us through innovation and emerging technologies, we present our findings in a leadership format…
Future Leadership – 38%…
- students: 7%
- recent graduates (up to 5 yrs): 8%
- administration: 23%
Current Leadership – 24%…
- management: 13%
- directors or equivalent: 6%
- c-level executives: 5%
- independent consultants: 3%
- business owners: 2%
|Cloud systems||ERP systems||Documentation|
|Project Management||Business Processes||Systems Testing|
|Employee Benefits||Payroll||Talent Management|
|Time & Attendance||Applicant Tracking||Global Payroll/HR|
|Jobs||Recruiting & HR||Career Management|
The term HRIS is used to cover ‘HRIS’, ‘HRMS’, ‘HCM’, and ‘HR technology’…
It is a lot easier to say and remember The HRIS World instead of The HRIS, HRMS, HCM, and HR Technology World.
Whenever we refer to HRIS, we are referring to all forms of acronyms that relate to the systems and management of information for Payroll, Benefits, Human Resources, Compensation, Talent Management, Applicant Tracking, Timekeeping, Payroll taxes, and the like, whether nationally or globally.
We’re quite sure we missed a few arenas but these are included as well…
Centricity of Articles
We focus on as many areas of the HRIS industry as possible. Though many of our videos on YouTube are vendor specific, we keep our articles industry-centric. Which means, basically, no direct promoting of a specific vendor in any one article.
We will honor articles however that
- focus on a breakthrough by a vendor that has industry impacts and/or
- project management advancements that has been accomplished by any specific vendor and/or
- articles that provide an overview of several apps and/or systems, such as a Top Ten article
These articles must focus specifically on the breakthrough and its benefits, or in the case of a Top Ten article the best and weak features of the apps and or systems without comparisons to other vendors (comparison to previous versions by the vendor however are suggested).
The World of www.thehrisworld.com
The HRIS World is actually 4 blogs, a Research Network, a store, and a job board, all in one…
In The HRIS World blog we also focus on everything Cloud, ERP, HRIS, HRMS, HCM, HR Technology as well as Project Management.
Here provide the latest ideas, thoughts, innovations as well as the basics of HRIS systems.
The HRIS Career World blog consists of…
- job search suggestions
- recruitment strategies
- human resource considerations
- career management suggestions
The HRIS Career World Jobs – USA is a niche job board that provides more than 10,000+ real-time listings for Cloud, ERP, HRIS, HRMS, HCM, and HR Technology opportunities.
The board has several pre-programmed searches as well as a very flexible advanced search option.
The HRIS World Store is already familiar with many as it is hosted by Amazon.com.
We search for the latest in Cloud, ERP, HRIS, HR Technology, and Project Management material for you on a consistent basis.
There will be a free section and shortly, we will be offering a paid membership that will provide a community environment where those wanting to participate can have an enriched career as well as expanded knowledge.
The HRIS World Research Network blog provides insight and recommendations that are very relevant to today’s professional.
Articles here are not from ghost writers — they are all provided by seasoned professionals that have some insight to share with the rest of the community.
Sigma Projeto Brasil is focused on Project Management. Though Brasil is in the name, and Brazil is the 6th largest global economy, many advancements in Project Management are still needed as well as an education process to the value of many methods and protocols – it is to this end that SPB has a focus.
Articles must be written in English, a copy of the article written in Portuguese will be accepted and published as well.
Like all professional blogs, we have a few stipulations…
Submitting On Behalf of Another
When submitting on behalf of someone, this has to be conveyed to our readers as well.
At minimum, a legitimate email address for BOTH the person submitting as well as the writer is needed.
We highly suggest social media links, especially LinkedIn and Google+, as well for the author.
Only one bio per person is used; we have a highly professional audience and integrity remains high for everything on our blog
Failure to keep to these terms could result, at maximum, in your post or posts being removed entirely — an opportunity to correct this situation may be requested but not necessarily honored.
Promotions, Advertising, Brand Names
We welcome Cloud, ERP, HRIS, Project Management, Recruitment, and/or HR vendors, VARs, and consultants to submit content that discusses new solutions, functionality, services, and/or other related items of interest to our readers.
We will, however, reject blog posts that are considered overly promotional or written as a sales pitch.
The HRIS World does accept promotions of products and/or services, advertising, and brand name promotions on a strict basis for its audience.
If this is something you are interested in pursuing, please contact Garrett O’Brien via email.
Content Must Be Exclusive
- Unless previously negotiated, the posts you submit should be written exclusively for use by The HRIS World. Our aim is provide posts on THE HRIS World that don’t appear, or have a very limited appearance, in the same form elsewhere.
- As we are read in more than 50 countries, exclusivity may not always be possible. It is not uncommon to find the same material by the same author being shared in different countries, but within the same country we are strongly advising against, and could result in a posting being pulled.
- If you are not sure just ask, but it is safe to say if the countries are continents apart (like USA and Brazil), then the article is good to go — as long as YOU are the author of the postings in those countries.
- Any spun content must pass copyscape.com as well as credits provided of the original source are setup at the end of your article
- a limit of one link to your site within the article, the text of the link must be non-promotional and generic
- a second link to your site is permitted in the bio, the text of the link must be non-promotional and generic
- links in the article are allowed – and encouraged – to source material and/or references
- links to brand-name site and/or blogs are allowed, however the text of your link should be non-promotional as well as generic
- unless otherwise authorized, links to brand-name site and/or blogs that lead to a sales page will be removed
- as a professional courtesy, all links that lead outside The HRIS World domain should open a new window while any links that lead to anything within The HRIS World should open in the same window (if you are not sure how to do this, no big problem! Contact us — we’re here to help!)
The article should be in English as this is the ‘market’ language.
If you want to submit the same article in two or more languages, please contact us — we will work with you to make this happen, however, one of the articles must be in English.
The site to which you link can be in any language – but we we recommend that a notice in parenthesis be placed next to the link, such as
Referencing a site for translation would be very helpful, if you have a preferred site.
We recommend the following (in alphabetical order)…
We do have to mention we use GTS for our website, and have found everyone happy with it.
The idea is to make it as easy as possible for a visitor to translate — please remember, most blog visitors are only at a site for a short duration and will move on if they encounter a problem.
Any questions, please feel free to contact us by email.
Byline or Bio
As noted above, we have a very professional audience which means they have high expectations once they have chosen to follow a blog.
We also have college students and recent grads just getting started in their careers.
We aim to protect all of our audience while at the same time keep them informed.
That doesn’t mean if you are a nanny and you are submitting an article about HR that your article will be rejected — it means that you have an audience, and an editor, that will note professionalism.
This also means only ONE bio per author — your bio can be updated as frequently as necessary but not to the point it is accomodating the SEO needs of each publication you have with The HRIS World.
Again, our audience is very professional which means impressions are everything, including integrity — the more volatile the changes in the bio and/or an author having multiple bios only devalues this impression.
For these reasons, we have a rigid policy concerning bios.
Any questions, you are always free to reach out to us via email.
You’ve worked to give us great content, so let us help you promote you.
We want to highlight you, your ideas, your blog, and any product or service that you have to offer – and we need to do this without it looking like a promotion or advertisement.
This is largely done in your byline, or bio as some like to call it.
Your bio must contain the following elements…
- your first AND last name (the name of a company only and/or a first name only are no longer acceptable)
- [new] a valid link to your LinkedIn, facebook, twitter, google+, AboutMe, Xing profile (any other identity website that has a verification process is acceptable as well)
- [new ] your title and the company you represent with your article (if you are freelancing, then say so)
- [updated] the email address used to submit your article will be embedded in your bio
- articles with a twitter ID is one of the fastest ways to drive traffic to your article - we highly encourage you to get one if you’re without
- feel free to have as many social media ID’s in your bio as you wish, within reason
- as our audience uses these frequently, we highly recommend twitter, LinkedIn, facebook, and yes even google+
- linking to a commercial site is permissible, but not to a sales or marketing page (linking to a sales page is strictly forbidden)
Your bio must express the following…
- 2 to 3 sentences that provide a brief description of your skills and/or experiences that qualifies you as a reliable source for writing your article
- if applicable, you are allowed to mention any previous publications that have done well, especially if they are books
Any article submitted without any of the above elements will be returned for a rewrite to the bio. If the bio cannot meet these guidelines, the article will not be published.
Again, our audience are mostly decision makers in 50+ countries – from SMB’s to the Fortune 10 – and they have an expectation of professionalism in their reading material that we understand and support.
Your byline will appear at the bottom of your post, but we’ll also write a short introductory sentence that will appear at the top of your post.
Please note: your bio is maintained through a template that is assigned to your articles. This means only ONE bio is permissible. You may submit a new bio or update your bio with us, however you need to remember that all your articles will have the same bio. We do this in order to maintain professional integrity with our readers.
The Importance of Having Two or More Means of Contact In Your Bio
For our social network and audience, we highly recommend your bio contain an email address and one of the major social media ID’s (twitter, LinkedIn, facebook, google+ — any of which will be embedded, to prevent any bots from snagging them).
We ask this for the following reasons…
- Once published, all postings are broadcast for several weeks through our social network and any one of your social media ID’s are used within the broadcast of your article(s)
- We have discovered the following in our research…
- our younger audience members are more inclined to use twitter or other social media to reach you
- our not-so-younger audience will tend to use an email address to reach you
- Including your social media ID also makes it easier for you to take advantage of our automation (broadcasted once every 3 days, in random order)
- with twitter, all you will need to do is RT our tweet to promote your own article
- with LinkedIn, you will appear in the home page updates automatically
- with facebook and google+, you will appear in our pages automatically
Remember, your email address and social meida IDs will be embedded, keeping any bots from snagging your information for future spamming.
image for your bio:
- no larger than 180 x 180px (any image format)
- if you are not familiar with resizing and cropping an image, we can do that for you
- we shouldn’t have to say this but there will be someone making an issue that we didn’t say: any lewd, sexual, and/or deprecating images will not be used
image(s) for your article:
- images without credits will not be used – be sure to supply credits
- we will determine the proper sizing and position of the images provided based upon the formatting of the article as well as clarity of the images
- some images have already been downsized or magnified and are at a pixel limit that prohibits any further resizing – in such a case, we will provide a similar image from our library IF resizing is necessary
- are standard widths for an image within an article is 275px, for an image at the end of the article is 500px, and for the featured image, up to 1000px
- for landscape orientaiton images, the height should be equal or less than the width; for portrait orientation images the image can be no longer than approximately400px (400 being a soft number)
Some guest posters worry about what voice or style to write in.
Ultimately this is up to you.
We hilghly encourage you to bring your own voice to your post.
What is your voice?
It’s the same one that just asked you this very question…
Formatting and Markup
If you are uncomfortable entering your content directly into WordPress, the feel free to submit your content in Word or plain text format.
Be sure to follow these points in preparing your post for us…
- If you are familiar with using Styles in Word, this would be very beneficial in setting up the format of your article
- Any links should be embedded in the wording (<ctrl-k>) or in parenthesis right after the words to by hyperlinked (just be sure to underline the words you want as a hyperlink, otherwise we will take an experienced and educated guess).
- We use lots for different formats in our articles, if one appeals to you, then let us know the title of that article, provide the link and what you want format within the article you want to use
A Note About Links to Your Own Blog
If it’s relevant to the topic you’re writing about, you’re welcome to link back to your blog within the post.
Keep in mind that this relevancy is very important.
If we feel your post includes too many links back to your own blog, we may remove them, or just plainly reject the post.
A high-quality, helpful post will get people checking out who you are more effectively than will lots of links back to your blog.
Sales pages are not permitted as a landing page, a page that is very descriptive and leads to a sales page through a link on that page is permissable
Your post should be as long as you need it to be in order to convey your message.
We publish posts that vary greatly in length.
Anything goes, even a series of articles on the same topic.
Length isn’t a factor — but quality is.
Just stick with your own style – and voice – and choose a length that sits well with you.
Our recommendations are at least 450-500 words.
Various studies have indicated that 700 words are excellent in conveying more complicated ideas, or if you plan on publishing a series of articles on the same topic — if this is the case, then we have a Research Network blog that could promote your work.
Anything over 1000 words, please contact us.
Before You Sending Your Article to Us
Be sure you have conveyed your message clearly — it is best to sit on your article a couple of days and then review it before submitting. The time will clear your thoughts and presence from what you think you said to what you really want to say.
Here are some guidelines before sending, be sure your aricle…
- conveys quality, practical advice presented with Cloud Computing, ERP, HRIS, Project and/or Career Management, Payroll, Human Resource, and Recruiting professionals in mind
- references any locations where this is also posted besides The HRIS World
- includes all the information—links, link text, etc. — you want the published version of your post to include
- does NOT infringe any copyright laws
- includes a headline, body text, and your byline
- your headline and first sentence in your first paragraph are rich in keywords
- does not contain any links that will lead the reader to something that will require more research (face it: most of us, when reading a blog, like the silver-platter method)
- any images for the article are included within the article in the approximate position you would like to see it positioned
- credits for any images are provided
- any image for the home page is provided in a separate file
Your Options in Submitting Your Article
We have 2 options for guidelines. The first option will allow you to submit your article and we will take it from there, while the second option will give you some control over the setup of the article.
All posts that appear on The HRIS World are eligible for editing.
We rarely edit heavily, but we will change titles, rework openings or conclusions, or correct grammar and/or spelling when necessary.
We may edit your article for SEO and format reasons – if necessary, a copy will be sent to you before it is published to be sure we have kept your message intact…
We will confirm receipt of your article and will follow-up by email or phone shortly afterwards.
Please don’t be offended by this — we’re just trying to make every post we publish as successful as possible.
We also know what generally works well with The HRIS World audience.
Occasionally, we’ll send a post back to you with suggested additions, omissions, or changes.
This generally suggests we feel the post could be further enhanced in ways that go beyond some basic editing.
Our hope is that we get a post that hits the mark with the readership — that’s good for you as the author, good for The HRIS World readership, and good for the blog as a whole.
When you have a completed article that is ready for submittal, send it to [email protected].
We will confirm receipt of your article and will follow-up by email or phone shortly afterwards.
Well, there you have it — these guidelines will always be available by clicking the ‘Guest Blog Guideline’ link at the bottom right of any of our web pages.
If you have any questions or concerns or would like to contact us with your post, please contact us via our contact form.
Thank you for your involvement with The HRIS World.